Minutes of the Canadian Association of Palynologists
Annual General Meeting, 2010
Joint Meeting of AASP-CPC-CAP
Harbourview Holiday Inn, Dartmouth, Nova Scotia,
September 30 2010
Present: Carlos Avendaño, Vaughn Bryant, Calvin Chan, Les Cwynar, Rob Fensome, Jancis Ford, Jean Nicolas Haas (IFPS Councillor for CAP), Terri Lacourse (CAP Newsletter Editor, Recording Secretary), Elisabeth Levac, Rolf Mathewes, John McAndrews, Francine McCarthy, Matthew Peros (CAP President, Meeting Chair), André Rochon, Arthur R. Sweet, Bert van Helden, Zicheng Yu. (17 attendees, Quorum reached).
- Welcome, approval of agenda.
Round table introductions. M. Peros welcomed attendees and reviewed the agenda. Agenda acceptance moved by R. Mathewes, seconded by E. Levac. Agenda approved as presented.
- Minutes from 2009 AGM
Minutes were reviewed by attendees. B. van Helden moved to accept minutes, L. Cwynar seconded. Minutes accepted as presented.
- President’s Report, Matthew Peros
M. Peros reviewed the CAP President’s Report. R. Mathewes moved to accept report, F. McCarthy seconded. Report accepted as presented. (See below for report)
- Secretary/Treasurer’s Report, Mary Vetter (in absentia)
Report was reviewed by attendees. B. van Helden added that it was a nice gesture to see CAP funds support best student poster awards and a coffee break at the conference.
R. Fensome moved to accept report, R. Mathewes seconded. Report accepted as presented. (See below for report)
- Auditor’s Statement, Dennis Braman (in absentia)
Report was reviewed by attendees. R. Mathewes moved to accept report, L. Cwynar seconded. Report accepted as presented. (See below for report)
- Newsletter Editor’s Report, Terri Lacourse
Report was reviewed by attendees. General discussion on Newsletter followed. T. Lacourse highlighted the ongoing difficulty of securing contributions for the Newsletter, mentioning that the Spring Newsletter is always much shorter than the Fall Newsletter.F. McCarthy volunteered to contribute a report on the AASP-CPC-CAP conference session celebrating the career of John McAndrews. E. Levac moved to accept report, B. van Helden seconded. Report accepted as presented. (See below for report)
- Website Editor’s Report, Alwynne Beaudoin (in absentia)
Report was reviewed by attendees. B. van Helden asked for a round of applause for the Newsletter Editor and Website Editor for their excellent work. L. Cwynar moved to accept report, J. N. Haas seconded. Report accepted as presented. (See below for report)
- News from IFPS, Jean Nicolas Haas
J. N. Haas described his duties at IFPS Councillor and the importance of making contact with other palynological societies and accessing Palynos, the IFPS Newsletter. J. N. Haas is planning to highlight palynology labs in upcoming issues of Palynos and invited attendees to submit short articles on their labs. The World Directory of Palynologists is available as a PDF file from J. N. Haas or Owen Davis. In 2012, a new Councillor will be needed, as J. N. Haas will have then served two terms. He added that it has been a pleasure to serve as IFPS Councillor for CAP despite being a non-Canadian.
- CAP Student Research Award, Matthew Peros
M. Peros reviewed the criteria for the award and reminded attendees that undergrads are eligible for the award, but that applicants need to be members of CAP to qualify. M. Peros explained that CAP received only five applicants for the 2009 award, up from three applications the previous year. The adjudicators for the 2009 award were M. Peros, M. Vetter, and J. N. Haas. Matthew Batina, based at the University of Southern Mississippi, was the recipient of the 2010 award. General discussion of the award followed with the suggestion that perhaps the award should be limited to Canadian research, but the consensus was that all student members of CAP should be eligible for the award, regardless of the focus of their research. F. McCarthy moved to accept the report of the student award, A. Sweet seconded. Report accepted as presented. (See below for report)
- Re-election of the CAP Executive
M. Peros reported that all CAP Executive members have volunteered to serve another year in their respective positions. This does not apply to the position of President, which has a two-year term. With no other volunteers coming forward, R. Mathewes moved to acclaim all current members of the Executive (except President) for another year, F. McCarthy seconded.
- President-Elect Position
M. Peros reminded attendees that the position of President-Elect has been vacant since January 2010 and that the Association will need a new President in 2012. T. Lacourse volunteered to fill the position of President- Elect. T. Lacourse explained that she was volunteering to fill the position firstly because it is important to fill the position soon with someone who is committed and familiar with the Association. T. Lacourse indicated that she had been a member of CAP for the last 15 years and Newsletter Editor for the last 4 years. She added that all of the work of the Association is reflected one way or another in the Newsletter and therefore felt she has a good sense of the Association, its members, and its goals. She further added that she would be happy to serve the Association in a new role at President-Elect; however, she expressed concern over finding a member to serve as Newsletter Editor and encouraged members to consider serving. With no other volunteers coming forward, E. Levac moved to acclaim T. Lacourse as President-Elect, F. McCarthy seconded.
- Location for 2011 AGM
M. Peros initiated a discussion on potential venues for the 2011 AGM. The 2011 AASP meeting in Southampton, England was suggested, but concern was expressed over whether many CAP members would be in attendance and specifically whether members of the Executive would be in attendance. The same concern was expressed for the 2011 INQUA Congress in Bern. The 2011 CANQUA meeting in Quebec City was then suggested. A final decision was not made. The CAP Executive will continue this discussion in the months ahead and identify a suitable venue.
- CAP Sessions at Future Conferences
M. Peros encouraged attendees to consider organizing CAP sessions at future conferences. No suggestions were immediately forthcoming.
- Discussion on Priorities and Goals for CAP 2011/2012
A) T. Lacourse suggested that CAP consider an update to its logo. Attendees agreed that it was time for a new and improved logo. T. Lacourse suggested that CAP hold a contest for a new logo. The Executive will discuss the process for such contest and will provide a recommendation on how to proceed, including a selection process and potential prize.
B) T. Lacourse raised the importance of finding ways to re-engage pre-Quaternary palynologists, as most CAP members are palynologists with a Quaternary focus. At times in the past, the CAP membership was composed mostly of pre-Quaternary specialists.
- Other Business
A) B. van Helden reported that Jan Jansonius, a member of CAP, was quite ill and asked about the possibility of sending well wishes from the Association. Attendees agreed that this was a good idea and M. Peros said he would ensure that the Association acted on this. F. McCarthy offered to purchase a card that could be signed by conference attendees.
B) Z. Yu brought the Neotoma database to the attention of attendees. Neotoma is a multiproxy database that includes fossil data for the past 5 million years. It combines the Global Pollen Database, FAUNMAP, the North American Plant Macrofossil Database, and a fossil beetle database into a single integrated database.
After a group photo, M. Peros adjourned the meeting at 5:50pm.
CAP President’s Report 2010
It is my pleasure to be able to report on CAP’s activities since the last AGM. I am now near the end of my first year as President of CAP, and it has been a privilege to serve so far. I would like to start by welcoming all of the new members who have recently joined our organization. And I especially want to thank the Executive – Mary Vetter, Alwynne Beaudoin, Terri Lacourse and Jean Nicolas Haas – for their valuable time and effort. Thanks also go to Dennis Braman for serving as Auditor.This year’s Annual General Meeting is taking place on September 30th, during the Joint Meeting of the AASP, CAP, and CPC in Halifax, Nova Scotia. I attended palynology meetings in St. Catharines, Ontario (2003) and Panama City, Panama (2007), and I have no doubt that this meeting will be just as stimulating and successful. CAP is proud to be sponsoring a coffer break and co-sponsoring joint student awards for best talk and best poster with the AASP and CPC.
Since the last AGM, held on May 5, 2009, CAP has been busy promoting palynological scholarship. For example, at last year’s American Geophysical Union meeting in Toronto, Sarah Finkelstein, Elisabeth Levac, and I organized the session New Directions in the use of Pollen Analysis in Environmental and Climatic Reconstructions, which was very well attended (especially for a Sunday morning!).
In addition, this year saw the 2nd Annual CAP Student Research Award, given to Matt Batina of the University of Southern Mississippi, for his project: Comparative, High- Resolution Pollen Analysis of a Stratigraphic Bat Guano Deposit and Proximate Lake Record to Evaluate Guano’s Potential as a Paleoenvironmental Archive. We were happy to have five applications for the award (compared to three the first year), and are hoping for an even larger number of excellent applications in 2011.
Our current membership remains strong, but we are always looking for new members, especially among students. We hope that having a presence at meetings such as this will act as a vehicle for recruitment. We are also continually looking for submissions to the CAP Newsletter, which is an excellent way to disseminate the activities of CAP members. I also invite our members to read the website editor’s report as many new items have been added to the CAP web page over the past year or two. We welcome suggestions and CAP-related contributions (please go to: http://www.scirpus.ca/cap/cap.shtml).
I sincerely hope that you enjoy the conference, and I look forward to meeting each and every one of you during our stay in Halifax.
CAP President 2010-2011
September 28, 2010
2010 CAP Secretary-Treasurer’s Report
As of 24 September 2010, CAP has 57 members in good standing who have paid dues for 2010. This is comparable to the 66 members we had in 2009, and of those 66 members 9 members joined during or shortly after our AGM . The recovery of our membership from the low point in 2005 appears stable.
I would like to extend a special welcome to our new members:
- Dr. Olusola H. Adekanmbi, University of Lagos, Nigeria
- Matt Batina, University of Southern Mississippi, Hattiesburg
- Eva Fischer, Brock University
- Alexandre Guertin-Pasquier, University of Montreal
- Matt Huntley, Simon Fraser University
- Laura May, University of Victoria
It is especially wonderful to see so many graduate students among the new members!
For the period ending 24 September 2010, the balance in the CAP account is $5,146.64. Of this amount, $510 represents pre-paid memberships for future years. CAP contributed $400 to a coffee break at the Halifax meeting.The following items are yet to be paid:
a) IFPS dues for 2009 and 2010: Dues are $1.50 USD per member, so the amount owed at the present time is $192.00 USD (approximately $193 CAD). These dues, plus the 2011 dues, will be paid in early 2011 by agreement with IFPS.
b) The student award of $333.33 to be presented at the 2010 Halifax meeting.
Recommendations: Paying the outstanding commitments will still leave a healthy balance in our account. Our regular annual charges are IFPS dues ($1.50 USD per member), the annual corporation renewal fee ($25 + GST), and the CAP student award ($200). CAP is in a good financial position to continue to support outreach initiatives at conferences (e.g. coffee breaks) and sponsor sessions as desired.
24 September 2010
Statement by Appointed Auditor
I have reviewed the financial statements for CAP and it is my opinion that the financial statement represents a full and fair account of the financial affairs of the Canadian Association of Palynologists for the period April 19, 2009 to September 24, 2010.Dennis R. Braman
September 27, 2010
CAP Newsletter Editor’s Report 2010
Since my last report, three issues of the CAP Newsletter have been produced. The May 2009 Newsletter (Vol. 32, No. 1) was distributed to CAP members on May 20, 2009 and consisted of 13 pages. This issue featured an article by Simon Goring encouraging palynologists to contribute to Wikipedia.The December 2009 Newsletter (Vol. 32, No. 2) was distributed to members on January 3, 2010. It consisted of 29 pages and included a feature on the (inaugural) 2009 CAP Student Research Award winner, Susann Stolze, and two reports on CAP- sponsored conference sessions. As per CAP Bylaws, this issue also included minutes of the 2009 CAP Annual General Meeting.
The May 2010 Newsletter (Vol. 33, No. 1) was distributed to members on May 3, 2010. It consisted of 12 pages, highlighting the 2010 Joint CAP/CPC/AASP-TPS meeting in a four-page spread.
Although the Newsletter is distributed electronically to our members, I continue to send hard copies to four libraries that accession the Newsletter. Past Newsletters are available on the CAP website. Contributions for the next issue of the Newsletter will be accepted until November 15, 2010. This issue will feature an article on the recipient of the 2010 CAP Student Research Award, Matt Batina at the University of Southern Mississippi.
CAP Newsletter Editor
September 9, 2010
CAP Website Editor’s Report 2010
I have continued as editor for the CAP web- site since the last AGM. The presentation is located at http://www.scirpus.ca/cap/cap.shtml, under my own domain (www.scirpus.ca). There are no costs to CAP associated with this hosting. Accesses to the presentation have fallen somewhat in the last year, from around 2000/month in 2008-2009 to between 700 to 900/month.
The presentation has experienced only modest growth in content in the past year; it now comprises about 94 MB of information.The presentation provides various resources and information about CAP to the palynological community. I continue to update time-sensitive sections, such as the conference listing and various announcements. Information about the CAP Student Research Award and the application process, as well as a year-to-year record of the Award recipients, is also included. Back issues of recent CAP Newsletters (though not the latest issues) are archived, making them available to members over the long-term. I have maintained the author listing and index to past CAP Newsletter issues. As time permits, I have been scanning and adding older CAP Newsletters as PDF files to the website.
As always, I would appreciate more CAP-related material for the web site. I would be pleased to receive suggestions or content for new components to broaden its appeal. If CAP members are agreeable, I am prepared to continue as the Association’s Website Editor for another year.
Alwynne B. Beaudoin
CAP Website Editor
August 29, 2010
Report on 2010 CAP Student Research Award
This year saw the second annual CAP student research award competition. Advertising, by way of postings to several internet listservs, began at the end of 2009 and the deadline for the award was March 1, 2010. Five applications (four from students at Canadian universities; one from a student at an American university) were received by the deadline and were adjudicated by the award committee consisting of Matthew Peros, Jean-Nicolas Haas, and Mary Vetter. Like the previous year, the committee was very impressed by the quality of the applications as well as the range palynology-related topics that they covered. After careful deliberation, the committee decided that Matthew Batina, from the University of Southern Mississippi, was the winner for his project Comparative, High-Resolution Pollen Analysis of a Stratigraphic Bat Guano Deposit and Proximate Lake Record to Evaluate Guano’s Potential as a Paleoenvironmental Archive. The committee was impressed by the novel approach and innovativeness of the project as well as the quality of the presentation of Matt’s application. The five applications received represent an increase of two over the first competition in 2009, suggesting that the award – while still young – is becoming more widely known. We look forward to seeing the applications in the third competition in 2011!Respectfully submitted,
September 28, 2010
This summary originally appeared in CAP Newsletter 33(2):14-20, 2010.